Employer Requirements
General Requirements
The Works required to deliver the completed Facility, the Interconnection Facilities and the Off-site Works shall include the site investigations and analysis, design, engineering, procurement, manufacturing, factory testing, transport to Site, erection, construction, testing, commissioning and performance testing. The Works also include the handover of the Facility to the Employer, the adoption of the Interconnection Facilities by KPLC, and the handover of the Off-site Works to the relevant authorities [details to be confirmed].
The Contractor’s Scope of Works shall include all equipment and services necessary for the complete, safe and prudent operation and maintenance of the Facility, the Interconnection Facilities, and the Off-site Works even if certain essential works are not expressly stated in these Employer’s Requirements.
The Facility shall use ground-mounted single axis tracking PV technology and industry-standard Balance of Plant (BOP) equipment including power conversion equipment as required to deliver a fully operational Project. The Facility shall be optimized to offer the least cost of electricity generation considering the design and operational requirements as specified in these Employer’s Requirements. The Facility shall also be designed, manufactured, configured and constructed to achieve high availability and reliability in accordance to the provisions of the Contract. The designs, components, and materials to be used by the Contractor shall be of proven quality and track record, having been used in international non-recourse financed projects.
The Interconnection Facilities shall conform to KPLC’s technical requirements and shall include the 220 kV KPLC yard and Control Building, 350m of 220 kV overhead line with associated towers, breakers, and equipment, and the adoption of this part of the Works by KPLC.
The Off-site Works includes the installation of a new public highway to the west of the Site to suitably connect the Site to the existing road network and the required water supply necessary for the project construction and operation.
Testing and commissioning of the Works will be undertaken by the Contractor. These will ensure that the Works can operate and perform in accordance with the Employer’s Requirements and other relevant Project related documents, standards, and regulations. The Contractor will also undertake Tests after Completion to verify the Performance Ratio of the Facility as defined in these Employer’s Requirements and the Contract; verification that the Performance Ratio is as per contract will be a prerequisite to be demonstrated by the Contractor in order to reach Project handover to the Employer.
Scope of Works
The Contractor shall successfully complete the Works on a turn-key basis. To this end the Contractor’s Scope of Works shall include, but not be limited to, the following:
Provision of personnel and services relating to the project management of the Works, Contractor’s personnel, the Site, and interfaces with the Employer and other stakeholders; Provision of all personnel and materiel required for the execution of the Works;
Provision of security services relating to the Site for the operational phase including doors, locks, gates, fencing, and cameras etc;
Provision of security services required for the Works during construction including that relating to the Contractors personnel; and the Employer’s, Contractor’s, and Subcontractors’ equipment whether these be on or off-Site;
Development, agreement with Employer, and undertaking of Project Management Plans suitable to ensure the execution of the Works in accordance with the Contract quality, safety, environmental and social obligations;
Provision of suitable warranties for the Works and coordination with suppliers to ensure all warranties are capable of being enforced by the relevant party;
Site surveying, inspecting, investigation, analysis, and setting out for the purposes of the execution of the Works;
Design, engineering, procurement, transport, handling, construction, installation, erection, testing and commissioning of the Facility;
Design, engineering, procurement, transport, handling, construction, installation, erection, testing and commissioning, and management and realisation of the adoption by KPLC of the Interconnection Facilities,
Design, engineering, procurement, transport, handling, construction, installation, erection, testing and commissioning, and management and realisation of the adoption by the relevant authorities of the Off-site Works;
Provision of Temporary Works required by the Contractor and the Employer including water, energy, air, telecoms, facilities, services and welfare;
Provision of documentation or evidence relating to the construction of the Works and for the safe, efficient, and robust operation of the Facility and Buyer’s Interconnection Facilities including testing and commissioning records, calculations, as-built designs and drawings, Management Plans, schedules, photographs and samples, and operation plans and manuals,
Provision and delivery to site of all the initial spares, tools, and consumables required for the first two (2) years of the Facility commercial operation;
Provision of suitable training for the Contractor’s, the O&M Contractor’s, KPLC’s and the Employer’s staff to enable the safe and efficient construction and operation of the Works,
Personnel
The Works shall be managed solely by the Contractor. The Contractor shall utilise extensive project management experience and resources to appoint a dedicated team which will be responsible to the Employer for the successful execution of the Project.
The Contractor is responsible for the provision and management of all personnel required for the execution of the Works. The Contractor shall ensure the personnel are suitably trained and competent and informed of their duties, the Site rules, and the codes of conduct.
The Contractor shall nominate persons and deputies responsible for:
Overall project management;
Site management;
Quality;
Safety;
Security;
Environmental and Social (including community); and
Workers representatives (number to be determined based upon make up of personnel).
The Contractor shall agree with the Employer the appropriate senior staffing arrangements and personnel for the management of the contract and such personnel shall have sufficient knowledge and experience in their employed field of activity. Key personnel shall be proficient in the English language and, where needed, knowledge of the local language.
This Contractor’s team shall be headed by a project manager and supported by specialist managers in the key areas such as quality, planning, engineering, safety, Site construction and commissioning. The project manager will be the single point of contact.
The Contractor shall be solely responsible for coordinating the activities of Subcontractors and suppliers to meet the project requirements and shall be responsible for ensuring that all parties comply with the Contract.
The Contractor will be responsible for all technical aspects of the project including co-ordination of engineering activities and ensuring that the engineering programmes of the Contractor’s teams are compatible with each other and with the overall project programme. The Contractor’s project manager should ensure that the complete scope is technically cohesive and the documentation that is produced is to a common format and style of presentation. Key activities of the project manager include:
Applying contract wide project administration specifications to allow all engineering work and documentation to be executed to a single, standard nomenclature and identity;
Applying contract wide technical control to ensure that a consistent approach is adopted by all of the Contractor’s engineering teams to ensure that the work carried out by the various parties are compatible and in line with the technical specification;
Ensuring the production of the required documentation to support the review process, construction needs, commissioning, tests, and operating needs within the required schedule to support the main programme activities.
The Contractor shall seek to maximize the amount of local personnel contracted to work on the site.
Materials
The Contractor is responsible for the supply and management of all material required for the execution of the Works including but not limited to:
Machinery and facilities;
Safety equipment including barriers and Personnel Protective Equipment (PPE) etc;
Waste handling equipment;
Lifting and handing ropes, wires, chains, beams and other devices.
The Contractor is responsible for ensuring all plant, equipment, and tools have relevant operating certificates, licenses, safety devices, environmental controls, and calibrations and are maintained in good order throughout the period of Works.
Construction Management
The Contractor shall undertake as a minimum the following construction management services:
Management of the Contractor’s staff and its Subcontractors;
• Project management, including project administration, scheduling, cost control, quality assurance and environmental and planning condition compliance support;
• Attend weekly meetings with the Employer’s site based team and monthly meetings with the Employer’s Project Director and/or steering committee members and incorporate the outcome of reviews such as constructability and accessibility reviews into its delivery of the Works and its regular progress reporting etc.;
Lead and participate in design and progress meetings with KETRACO and KPLC and any other party as required;
Technical support for the Employer’s permitting and licensing activities;
The planning and design of the Works in accordance with all applicable laws, standards, and regulations;
The planning, design and construction of the Works consistent with the planning/permitting approval for the Site including compliance with any relevant permits and/or land agreement conditions;
Coordinate all work with others as required including its Subcontractors, KPLC, the Employer, the Employer’s Personnel and contractors and advisors, and any other Project stakeholder or interested party;
All plans, approvals, permits, authorisations, licenses etc. as required by the applicable law and regulations for the Contractor in order to deliver and complete the Works.
Warranties
The Contractor shall provide the following minimum warranties for the Works and shall ensure all the tests, inspections, and registrations for the Works are completed correctly and in a timely manner so as to maintain the validity of these warranties.
| Component | Requirements |
|---|---|
| PV Modules |
- Linear Peak Power Warranty (a step-like warranty shall not be accepted) and shall guarantee, as a minimum, a peak power rating of 90% of initial peak power after 10 years and 80% after 25 years of the original peak power rating identified on the product nameplate. - 10-year manufacturer warranty covering defects and workmanship that provides for all shipping costs, parts, and labour required to repair or replace warranty eligible failures. - Maximum linear degradation factor of 0.7% per year commencing at the end of Year 1 until the end of the twenty-fifth (25th) year following the Commercial Operation Date. |
| Mounting Structure |
- 10-year manufacturer warranty covering defects and workmanship that provides for all shipping costs, parts, and labour required to repair or replace warranty eligible failures. - 25 years against corrosion including all below-ground components. |
| Tracker Components |
- 10-year warranty on structural components, drive and control systems. - An optional 15-year warranty extension covering defects and workmanship that provides for all shipping costs, parts, and labour required to repair or replace warranty eligible failures. |
| Inverter Station (and all associated components) |
- 5-year manufacturer warranty covering defects and workmanship that provides for all shipping costs, parts, and labour required to repair or replace warranty eligible failures for unlimited full-rated power operation. - An optional 5-year warranty extension covering defects and workmanship that provides for all shipping costs, parts, and labour required to repair or replace warranty eligible failures for unlimited full-rated power operation. |
| Transformers (HV and MV) | 5 years manufacturing warranty |
| Cables | DRAFTING NOTE: DETAILS TO BE CONFIRMED |
| Other | DRAFTING NOTE: DETAILS TO BE CONFIRMED |